Overview
Before, we offered two availability configurations: Standard Availability and Custom Availability. However, with recent updates, these configurations have transformed into Weekly Working Hours and Date-Specific Hours. These revamped settings aim to better serve your diverse scheduling needs.
Previously, these availability settings functioned separately. But now, you have the flexibility to set both your weekly working hours and date-specific hours simultaneously. This enhancement promises a more versatile and adaptable scheduling experience. You can maintain a consistent weekly schedule while accommodating unique events or appointments on specific dates.
Understanding the difference between these two configurations is crucial for effectively managing your calendar and ensuring it reflects your real-time availability.
PREVIOUSLY VS NOW
AT PRESENT
Weekly Working Hours (formerly Standard Availability)
Weekly working hours represent your regular availability on a recurring basis. This is useful for setting up your default schedule that repeats week after week.
For instance, if you're consistently available every Monday, Tuesday, and Thursday from 8 AM to 10 PM, you can configure these hours as your weekly working hours. The system will then automatically apply this schedule to those days and times every week.
Date-Specific Hours (formerly Custom Availability)
Date specific hours allow you to customize your availability or unavailability for specific dates. You can add specific dates and define hours applicable only to those dates.
This feature is particularly helpful for handling exceptional circumstances, holidays, or personal commitments. Here are a few examples to illustrate its usage:
Example 1: Holidays
You can mark upcoming holidays such as Easter, Christmas, or bank holidays as unavailable. During these specific dates, your calendar will reflect that you are not available, ensuring accurate scheduling.
Example 2: Personal Commitments
In cases where you have prior personal commitments that deviate from your regular schedule, you can easily adjust your availability for those specific dates. For instance, if you have a doctor's appointment on 10th February, 2024 from 12 PM to 3 PM, you can mark yourself as unavailable during that time without the need to create a blocked slot.
Example 3: Extended Availability
For special occasions like a long weekend where you want to extend your working hours for a limited duration, you can use date specific hours to modify your availability only for those specific days.
Note: To mark your unavailability, simply select the date and, under the timeslot click on the delete icon.
Important Points to Note
- Distinguishing Between Weekly Hours and Date-Specific Hours: Your regular, recurring schedule is captured by weekly hours, whereas date-specific hours cater to precise adjustments on selected dates.
- Priority in Schedule Management: Date-Specific Hours hold precedence over the Weekly Working Hours hierarchy. Simply put, if you've designated specific hours for a particular date, those hours will supersede the default weekly working hours for that day.
- Defining Availability/Unavailability: Date-specific hours offer the versatility to mark both your availability and unavailability for particular dates, granting you full control over your calendar.
By harnessing the combined power of weekly working hours and date-specific hours, you can craft a flexible and precise portrayal of your availability, ensuring a seamless scheduling experience for both yourself and those engaging with your calendar.